Tag Archive for Video Transcription

4 Outsourcing Transcription Mistakes That Make You Look Stupid and Cost You Money

If you outsource Audio Transcription this post is for you. This post is about the mistakes people commit when outsourcing their transcription work and how to avoid those outsourcing mistakes. Some make you look stupid; some will even cost you money.

Not having a proper file naming convention

When you start outsourcing your transcription work, adopt and maintain an appropriate file naming convention for your audios. This will do away a lot of headaches and confusion later. Try and organize your files and audit your audio files at least weekly. Maintain an Excel document to record all the audios you have outsourced to your transcription provider and those you have not.

Most audio recorders these days, will have a feature that controls the file naming convention. You may try using that or adopt a totally different approach and manually name your files.

I see different types of file naming conventions in my business. Some prefer sequential numbering; some include the date of the recording plus the author’s initials (this is apparently for firms with multiple authors outsourcing to the same transcription service provider); some include a description of some kind mostly related to the content of the recording. There’s no right or wrong with this. So, it’s really up to you how you want to do this. But, definitely do it.

Transcriptionists, or at least I, usually name a transcript after the audio file itself. For example, if I get an audio with the name ABCD.MP3, the transcript will be ABCD.doc. If there are two or more documents, it will be ABCD (1).doc, ABCD (2).doc and so on.

So, if you have two audio files with the same name (with different audio content), it’s confusing – as to how to save the second file or whether or not we’ve transcribe the file, in the first place.

We all want to avoid duplication of work, right? You don’t want to be charged for the same transcription twice.

So to summarize, it’s important to adopt a file naming convention because :

  1. It minimizes mistakes such as sending the same file twice for transcribing.
  2. It simplifies the process of documentation and maintaining records for individuals as well as businesses and firms.
  3. It avoids duplication of work.
  4. It saves you money and time.
  5. It makes accounting and invoicing much easier.

Sending the same audio file over and over for transcription

Sometimes even though you have a proper file naming convention, you may still end up sending the same audio file twice or even thrice for transcription. Sending the same file twice may mean paying double for a single transcript. This can be remedied by maintaining a record of files outsourced.

One way to contain the effects of such mistakes is to have an agreement with your transcription provider that duplicate files will not be charged (if work hasn’t commenced). That way, you at least save cost even though you can’t reclaim your time spent sending that file!

Not maintaining records of files

If you’re outsourcing audio transcription you should be maintaining a record of files being outsourced. This will prevent any unwanted issues in invoicing or duplication of work on the part of your transcriber. Record the date a file is outsourced; the length of the file; and also record when you get the transcript back.

Not outsourcing your transcriptions at all!

This is the biggest mistake of all. If you’re not outsourcing your transcriptions either because you employ a secretary (who’s not specialised in transcription or typing) fulltime or because you type your recordings yourself, you’re not taking advantage of the flat world we live in. You’re not optimizing your resources.

Outsourcing transcription is not all about saving money or time (although it does both), it’s more about employing specialists and experts, and getting excellent results. That’s the advantage of outsourcing and globalization. A decade ago when you have to content with a mediocre transcript from a secretary, now you can get excellent transcripts from an expert who specialises in transcription and only pay a fraction of what you might pay a secretary.

Nobody wants to be stupid. You don’t.

This article was originally posted at http://transcriptionpro.net/outsourcing-transcription-mistakes/

Outsourcing Transcription Helps Lawyers

Expert transcription services help legal professionals to delegate their documentation responsibilities and improve their efficiency profoundly. Outsourcing Transcription their chief documentation assignments let them to sort out and handle their paperwork in appropriate format, and reorganize their workflow. Outsourcing eases the staff of workload and lets transcription firms take care of it. Legal transcription entails preparing legal papers from archived files of various trials and hearings. Nearly all of the firms that provide legal-transcription deal with their patrons in a very competitive and timely manner. Some of the Legal Transcription Services currently offered take in verbatim transcription, correspondence transcription, legal letter transcription, court transcriptions, as well as wire tap transcription.

Having talked about what the services are all about, following are some its biggest advantages:

  • Help save a lot of time and efforts.
  • Help concentrate on core issues.
  • Helps deal with surfeits of legal files.
  • Excess paperwork is dealt with.
  • Expenditure on back office is lessened.
  • Breeds an Efficient Workforce.
  • Effective maintenance of records.
  • Expenditure in maintaining internal transcription is purged.

When experienced companies are entrusted with transcription duties, a firm can be rest assured of a range of benefits. The stand-out feature is that transcribed documents are prepared in user friendly electronic file format. At any point, a firm can retrieve all details regarding a particular hearing or trial.

At present, there are tons and tons of Legal Transcription companies. But when you turn to some of the best names in the business like the Bizscribes it is a different experience altogether. It is simply because they are one of the most experienced companies and offer you the best value. Here are some reasons why should rely on them:

  • All projects that Bizscribes undertakes are dictated by the location of transcription. You can be rest assured that we are right fit.
  • Their workforce is the most competent and acquiescent. The staff will understand your needs and come up with the best solution.
  • They will always standby our work. A good company will back all the guarantees it boasts of.
  • Their patrons have always been satisfied and returned back whenever required. You can go through the clients and testimonials on their website.

About Bizscribes Inc.
Bizscribes Transcription Service is a leading provider of quality and accurate business transcription services at affordable prices. Your transcription needs could include meetings, conferences, speeches, one-on-one interviews, board meetings, etc. Get accurate transcription within the timeframe that best suits your business transcription needs. We also transcribe board meetings and calls to analysts for quarterly and annual performance.
For additional information, please visit http://www.bizscribes.com

Media Contact (Mediscribes)
Rob Byer
rob.byer@bizscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.bizscribes.com
http://www.mediscribes.com

Copyright © 2009. Bizscribes.
Bizscribes is a registered trademark. All Rights Reserved.

Bizscribes – Your One Stop Shop for Transcription Services

Transcription may have started small but with the exponential growth of the industries, the transcription services also started expanding and growing. The arena of transcription services has undergone drastic changes and at the current time, there is a huge demand of good Business Transcription Services. Every industry is thriving on information and therefore the need for good transcription services has increased like never before. Bizscribes understand the importance information for its customers and therefore it has taken up the task of information feeding. It excels in providing the clients with different transcription services and thus renders valuable information to them.

Bizscribes is the one stop shop for Transcription Service because it serves its customers with a wide range of business transcription needs. Starting from board meetings, conferences and speeches to one-on-one interviews, the company supplies its customers with all sorts of transcribing solutions. Apart from providing solutions for business transcription needs, the company also specializes in providing transcription services in other areas like media transcription, legal transcription, academic and medical transcription.

Other strengthening factors of Bizscribes’ services which have contributed toward its high esteem are time and money. Transcription is not at all an easy task and the main reason behind it is the time factor. It is so because the turnaround time of Business Transcription is very short and hence it is important that the company must keep its resources well planned. Bizscribes makes sure that it is ready to encounter with all sorts of transcription challenge and deliver the results within the desired turnaround time of the customers. It makes sure that the clients do not have to compromise in the service levels and the results are delivered with utmost accuracy.

This one stop shop for transcription needs also provides dictation services and it has a wide range of dictation services which range from standard telephone to PC-based software to digital voice recorders. Now it even provides dictation solutions for Smartphone’s like iPhone and Blackberry. This customer-focused company has built its reputation for providing high-quality, comprehensive and cost-effective transcription services.

About Bizscribes Inc.

Bizscribes Transcription Service is a leading provider of quality and accurate business transcription services at affordable prices. Your transcription needs could include meetings, conferences, speeches, one-on-one interviews, board meetings, etc. Get accurate transcription within the timeframe that best suits your business transcription needs. We also transcribe board meetings and calls to analysts for quarterly and annual performance.

For additional information, please visit http://www.bizscribes.com

Media Contact (Bizscribes)
Rob Byer
rob.byer@bizscribes.com

Bizscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.bizscribes.com
http://www.mediscribes.com

Copyright © 2009. Bizscribes.
Bizscribes is a registered trademark. All Rights Reserved.

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