Tag Archive for Transcription Healthcare

RULES AND REGULATIONS TO BE FOLLOWED BY MEDICAL TRANSCRIPTIONISTS

Medicaltranscription business is a highly demanding affair which deals withprotecting the personal information of patients in a highly secure manner.  The codes of ethics have been designed insuch a manner that they are applicable to healthcare in general and medicaltranscription in particular.

The Association for HealthcareDocumentation Integrity (AHDI) initially developed these codes of ethics forits members. Now these guidelines work as a framework for medical transcriptioncompanies.

Let us now look at some of therules and regulations laid by AHDI which help medical transcriptionists inproviding quality services to the clients:

  • Confidentiality of patient information: Confidentiality of patient information is of paramount importance to medical transcription companies. It includes peer reviews, quality improvement and risk management protocols with special effort to maintain data security in electronic communications.
  • Maintain standards of professional transcription practice: Proper implementation and maintenance of standards for professional transcription practice.
  • Accurate and timely information: Always strive to provide accurate and timely information.
  • Compliance with rules and regulations for patient documentation: Compliance with all laws, rules, regulations and standards governing practice of patient documentation.
  • Exercise integrity in professional practices: Always strive for professional practices including work or professional experience, credentials, affiliations, productivity reporting, billing charges and payment practices.
  • Respect the rights and dignity of all individuals: Every individual has a unique thing to offer. Hence; it is very important to understand the needs of every individual and respect their rights and dignity.
  • Encourage work environment which promotes integrity and professionalism amongst employees: Create a working environment where employees are thorough professionals facilitating integrity and protecting personal information of the patients.

Medical transcription business ismore than just converting voice files into typewritten documents. A simpleerror can even cause death of a patient. Hence; it is very important for medical transcriptioncompanies to train their employees beforehand so that they can providethe services as per the guidelines provided by The Association for Healthcare Documentation Integrity (AHDI).

About Mediscribes

Mediscribes, Inc. is one of the fastest growing MedicalTranscription & document management systems providers in UnitedStates, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certifiedcompany, rendering cost-effective consolidated transcription solutions to majorhospitals, clinics, and other healthcare facilities in United States. Mediscribesis the most value-providing organization in the market today with a strongpresence in America and offshore locations. The firm specializes in providinghighly accurate transcription adhering to ADHI guidelines in unbeatableturnaround time with robust & proven document management system as itsvantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions asits primary offering. For our customers, we focus on dictation systems, bothASP as well as enterprise level solutions, with the help of our most valuedasset   ezVoiceIntelligence (ezVI),providing specialty-specific qualitative transcription along with a “whole nineyards” document management system. Mediscribes specializes in EMR dataintegration as well. Our data dispatch department is highly proficient inintegrating transcribed reports into any type of EMR. Healthcare facilitiesthat do not have EMR get the option to use our web-based file monitoringinterface called eTranscribe for global access to their data. eTranscribe hasspecial features of E-signing, E-faxing, auto-printing, and user-friendlydocument search criteria.

For additional information, please visit http://www.mediscribes.com

8 DEFINITIVE SKILLS REQUIRED IN MEDICAL TRANSCRIPTIONISTS

Medical Transcription2 233x300 8 DEFINITIVE SKILLS REQUIRED IN MEDICAL TRANSCRIPTIONISTSMedical transcriptionists need to have certain key skill-sets to be successful in medical transcription domain. In this article; we look at distinct skill-sets required by medical transcriptionists in medical transcription business.

Medical transcriptionbusiness is expanding on a daily basis. We are already seeing a lot of demand for specialized services of medical transcriptionists in the market. There are several skill sets required for a medical transcriptionist to be successful in their profession. Let us look at these skills individually:

  • Exceptional control over grammar, spelling and punctuation: Medical transcriptionist should have exceptional spelling skills. It is always recommended for the medical transcriptionist to have a dictionary with them but do not ponder over the words excessively; because most probably they are paid for the amount they type. Good grammar skills and punctuation marks will give them an edge over their competitors.
  • Concentration for longer period of time: A medical transcriptionist needs to sit in front of computers for longer period of time. Good focus on the transcribed document can reduce the number of mistakes in the patient’s medical report. Mistakes can endanger the lives of patients hence; proper care needs to be taken while transcribing the document.
  • Work without supervision and stay motivated: Sometimes medical transcriptionists need to work from home. At that point, it becomes very important for them to stay motivated so that they can work without any supervision. Turnaround time for the reports need to be met; as a report is due in only one or two hours after it is dictated.
  • Exceptional research skills: A medical transcriptionist must have excellent research skills. They should not only have the right reference books, but they should also be able to pick the right book quickly. The medical transcriptionist should be able to find hospitals and physicians; in case if there is any spelling mistake or abbreviations.
  • Above average typing skills: Good typing skills are must for an excellent medical transcriptionist. Without typing speed it becomes very difficult for the medical transcriptionist to complete their targets and get the desired career results.
  • A good memory: Medical transcriptionists need to have a good memory. It is not possible for them to stop every now and then to look for things and yet be accurate.
  • Desire for continuous education: Medical transcriptionist need to continuously update themselves with new medications, new surgical instruments, and even new diseases. There are always new things to learn everyday in the medical transcription field. Hence, medical transcriptionist need to regularly update themselves with new revisions.
  • Learn new languages and accents: With the advancement in technology, medical transcriptionists need to prepare transcriptions for doctors residing in different regions and different accents. The more accustomed the medical transcriptionist is; the better changes of growth are available to them.

Medical transcriptionists need to have passion for words, curiosity for meaning and desire to continuously grow in this demanding field. A global medical transcription company will always recruit the best medical transcriptionists after evaluating the necessary skill-sets specified above.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

10 STEPS FOR SELECTING THE BEST MEDICAL TRANSCRIPTION COMPANIES

logo1 10 STEPS FOR SELECTING THE BEST MEDICAL TRANSCRIPTION COMPANIES  Medical practitioners always have their hands full on satisfying the needs of their patients. Hence; it becomes very difficult for them to work on their medical transcription needs in-house. In order to balance their act, it is very important for medical practitioners to outsource their medical transcription needs to the best medical transcription company. Click here to learn about the requisite steps to be followed for selecting best medical transcription companies for medical transcription needs.

Medical Transcriptionist business is one of the viable options available in the market today. Although medical transcriptionist does not belong to the core activities of the medical practitioners still it is nonetheless a very important process to be followed by physicians and medical practitioners. Hence; it becomes very important for medical practitioners to consider medical transcription outsourcing as one of the most viable options currently available in the market. By outsourcing medical transcription services, medical practitioners can concentrate on their core activities i.e., treating the patients effectively and run a profitable medical practice.

Let us now look at the various steps required for selecting the best Medical Transcription Companies:

  • Market Research and Analysis of the selected transcription company: The first step for selecting one of the best Medical Transcription Company is to conduct a thorough market research of the company which you think is the right candidate for fulfilling your transcription companies. It includes tapping the resources, verifying the details of the organization and analyzing the details in a thorough professional manner.
  • Verifying tenure of the selected transcription company: It is highly essential for medical practitioners to verify the tenure of the selected company. This will help the medical practitioners to gauge the reliability aspect of the company. If it is a recently launched company with a relatively less experience it would be risky for the medical practitioners to transact with them. But if the selected transcription company has been around for a long duration; then it becomes a relatively easier decision to opt for that company.
  • Check references of existing customers of the selected transcription company: Medical practitioners need to check the references of existing customers of the selected transcription company. A transcription company with a lengthy clientele will give them an edge over other transcription companies.
  • Verify the billing mode of the selected transcription company: The next step is to verify the billing mode of the selected transcription company. Please note that good transcription companies bill their transcription services on the basis of number of lines transcribed. Generally a line consists of 65 characters. Another mode of charging the transcription services is through fixed price method based on number of words in the transcribed file.
  • Client Servicing services provided by the selected transcription company: Medical practitioners need to confirm whether the selected medical transcription company provides good client servicing services to the medical practitioners. Good medical transcription companies always take good care of their respective clients by providing toll-free client support representatives that can readily assist medical practitioners with specific concerns or problems.
  • Methods of delivering transcription needs of the selected transcription company: The next step is to determine the method of transcribing used by the selected transcription company. Good medical transcription companies always opt for online techniques for transcription needs. This helps the medical practitioners to have a real-time view of the transcribed documents through online medium.
  • Normal transcription delivery report of the selected transcription company:Medical Transcription companies provide delivery report of the transcription services to the medical practitioners. Please note that good medical transcription companies offer a maximum delivery report duration of less than 24 hours.
  • Delegation of transcription services to foreign countries by the selected transcription company: It is very important to verify whether the selected transcription company outsources their transcription services to foreign countries. This criterion is very important because if the selected transcription company delegates the transcription to a country which is not well versed with English language, the quality of the transcription will go down. It will also make the transcribed document risky for further review. This does not necessarily mean that the selected transcription company is bad as it outsources its transcription needs. But it can be the most important determining factor for selecting the transcription company.
  • Quality assurance processes provided by the selected transcription company: It is very important for the medical practitioners to determine the quality assurance processes followed by the selected transcription company. The precision of medical transcription is of utmost importance for the individual information and safety of the patients.
  • Criterion of pre-signed contract before initiating the transcription services: Medical transcription companies normally need an assistance agreement contract to be signed before starting the transcription process. These agreements need to signed and read properly so that there is no confusion in the latter part of the business. Normally it is better to clarify the details with the medical transcription companies before entering the contract to avoid any conflict or confusion.

It is very important to select a Medical Transcription Company which can provide requisite services desired by the medical practitioners in a very quick time. Quality is also of prime importance where medical transcription needs are concerned. A global medical transcription company recognizes the importance of the points mentioned above and delivers quality transcriptions in a very quick time.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

Mediscribes, A Segment Of The Mega Job-Market Determined To Quash All Errors

6SigmaICO Mediscribes, A Segment Of The Mega  Job Market Determined To Quash All ErrorsThe recent HIPAA laws in the USA seeking to attend to the consumer (patient in this case) have made for improved healthcare and the present global scenario of competitive healthcare has been made much more cost conscious with its affect on the employment market with the increased concern on access to healthcare and patient privacy.

Mediscribes, a solution provider for this sector, has completely engrossed the concepts coined by Six Sigma with the two most important facets of medical transcription business viz. turnaround time and accuracy to come up with a unique solution applicable across the entire business spectrum.

From describing Medical Transcription services and building its business model it goes on to process mapping in the area of operations, production etc. It simplifies the implementation of Six Sigma and opines that operational efficiency may be seen in terms of turnaround time (TAT) and Accuracy of files. After using the six sigma approach the benchmarked improvements are to be sustained through continual improvements shades of ISO.

The Six Sigma approach has been found applicable to all Medical Transcription operations and critical to its success are the managerial & team support as well as software support given that no significant investments are necessary for these improvements which exist in the operations. This approach may be constrained due to the lack of domain experts. Since this process is usually funded internally, by the management, it is but appropriate that their representative (usually the CEO) gets a ringside view of this team effort along the identified milestones. The roles of the team members are clearly identified for the core processes under the SIPOC method in the fields of implementation, Sales, IT, HR etc.

The critical-to-quality (CTQ) parameters of the core processes are set out with the specifications identifying the various parameters and the risk factors along with their mitigation are set out. The typical modes of the core processes are also spelt out. The TAT and Accuracy are sampled and measured as per the AAMT guidelines. A graphical analysis of TAT and Accuracy levels has been carried out and error marking has been done using the Kappa method, t-test etc.

The common errors in TAT and Accuracy have been identified and a learning curve has been delineated in the C&E diagram for TAT and Accuracy levels and a control chart developed as well as the Pareto analysis carried out too.

All these learning have been condensed into action plans with a solution priority matrix for ease of application of Six Sigma into the Medical Transcription business. Standard Operating Procedures, responsibilities etc. have been cod ified in a manual and scorecards too have been developed for monitoring the key process parameters. The correlation of the results showing the ‘before’ and ‘after’ SIX Sigma levels too have shown the positive effects of the Six Sigma approach.

Mediscribes has shown how the medical transcription business in India may prove itself a cost conscious one by synergizing the various processes through the six sigma way!

About Mediscribes

Mediscribes, Inc. is one of the fastest growing transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset   ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

 

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

 

 

Six Sigma for Medical Transcription