Tag Archive for Needs

Determining the right tool for your transcription needs

My blogs have always concentrated on providing different ways through transcription process can be made better. This write-up is no different. In this blog; I have mentioned two of the most important dictation tools that reign right now in the transcription domain along with their advantages and disadvantages to showcase their prowess and efficiency to my readers.

As we move into the 21st century, there are probably two most important tools that reign in the medical transcription domain. They are digital recorder and telephone dictation. With times this debate has heightened as in which of these two tools is the most efficient for transcription needs. Now you might be wondering; why I have changed my focus from medical transcriptionists to tools that medical practitioners use for recording their interaction with the patient. As I have already discussed in my previous blogs it has become mandatory for medical practitioners to record their patient records for getting insurance from the insurance companies. Now this is a very crucial component wherein these two tools play a very important role.

Now let me start off with different options that medical practitioners had in the past. The old Dictaphone machines were quite large and stationary. With times; handheld tape recorders were used which were followed by micro and mini-cassette tape recorders. However, it was found that there were lot of limitations in these tools. One of the prime being portable caused the challenge of being lost or misplaced easily. The other limitation was that they needed to be connected with a PC to download the files being transcribed. Now it is not that easy to download the files popping out of a tape, putting in a new one and continue recording. Hence; there was a need to introduce a digital recorder with a removable memory card and a memory card attached to your PC. This was a huge change.

Today medical practitioners have two options as discussed earlier. Both these options require several factors for optimal usage – low ambient or background noise, clear dictation and knowledge of how to use them.

Now digital recorders have the various features of a tape recorder like slide switches for pausing, rewinding and fast forwarding. Less expensive ones have buttons instead of slide switches and it takes quite some time to use them effectively. Handheld recorders are portable that can be carried anywhere which is a great advantage. As the medical practitioner can dictate the notes on the go while examining the patient. But the one limitation of the digital recorders is that the dictation needs to be downloaded on a PC – either through USB cable or a removable storage disk reader and upload it to the transcriptionist’s computer. There are different formats that are provided by the manufacturers but most of them are highly compressed and easily downloaded by the transcriptionist.

On the other hand; telephone dictation systems can be operated only through telephone and that too a landline phone rather than mobile phones. This is done to ensure high quality of recorded voice.  Since they are not portable; medical practitioners cannot use them while examining the patients.  The beauty of this recording system is that once the file is recorded it is automatically saved. It does not require to be uploaded to computer; and then sent to the transcriptionist. The entire file movement is done through the dictation system and is done securely. There is no time delay in uploading the files as they are automatically saved with the system.

Ultimately it is the choice of the medical practitioner to decide on the preferably method for dictation. But medical practitioners who have become habituated to tape recorders now use digital recorders as they are similar in dictation style. Others who have learned dictating through hospital-based telephone use telephone-based dictation system. Then there are others who make their decision based on the system which is more automated. Now in this case telephone dictation system win the race as they can be automatically saved; thereby providing embedded security and queue up the dictation by transcription as soon as the medical practitioner finishes dictating.

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset   ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry

Tags: Cardiology Transcription, Medical Dictation, Medical Transcription, Medical Transcription Companies, Medical Transcription Service, Medical Transcription Services, Outsource Medical Transcription, , Transcription Service

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Registry Connects Functional Needs Residents to Safety During Emergencies

St. Louis developed an online database registry so residents with functional needs can be contacted by public health authorities in the event of an emergency. During emergencies, particularly ones that may require an evacuation, authorities can contact enrollees to help them get to safety.

Residents of any age who have functional needs that may prevent them from helping themselves during an emergency — whether it is due to a disability, age or other ailment — may be eligible to sign up for the Functional Needs Registry, which was developed under the St. Louis City Health Commissioner’s Investigation Authority.

According to the city, data gathered from enrollees through the registry can only be accessed and shared with public health authorities and co-investigators while planning for or during an emergency. None of the information is public record. Authorities who have access to the information are required to follow confidentiality restrictions implemented by the St. Louis Department of Health and the Health Insurance Portability and Accountability Act.

Participating in the registry is voluntary, and individuals who do enroll can decide how much personal information to submit. Dave Sykora, executive director of the St. Louis Area Agency on Aging, said since the registry was implemented, more than 4,000 people have registered.

After a resident submits his or her information for inclusion in the Functional Needs Registry, a review team screens and approves the data. Once OK’d, the database is updated with the person’s information, including his or her name, address, phone number and emergency contact information. The registry also is designed to allow individuals to provide other pertinent information such as medications they’re taking and insurance information.

“If they’re willing to provide that information, then we can track that so that in the event we do have to evacuate them, we would have it,” Sykora said.

He said the idea for a centralized registry arose in 2006 after a major storm hit St. Louis leaving the city without power for nearly nine days. At the time, the Area Agency on Aging only had one database it could use to contact the functional needs community. However, the database wasn’t comprehensive, since only residents who received certain government services were listed in it.

For example, some of the registrants were individuals who had signed up for the agency’s home-delivery meal program. But Sykora said the agency had no way of knowing how to contact individuals who could be potentially vulnerable during an emergency who weren’t registered with any of the agency’s services.

Once the registry was developed, individuals already enrolled in services like the meal-delivery program were grandfathered into the centralized database since their information was already on record for receiving government services.

St. Louis’ 2006 storm occurred shortly after Hurricane Katrina, a factor that also influenced the city to develop a centralized registry, Sykora said. The Functional Needs Registry was implemented just a couple years after.

When the St. Louis storm hit, the National Guard helped individuals get to safety, but no online system was used to do so.

“They ended up essentially going down the street knocking on doors, because we really didn’t have a tool to determine who were vulnerable or had needs,” Sykora said.

Earlier this year, the Functional Needs Registry was named by Harvard University’s Ash Center for Democratic Governance and Innovation as one the 111 Bright Ideas in government.

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