Tag Archive for Medical Transcription

RULES AND REGULATIONS TO BE FOLLOWED BY MEDICAL TRANSCRIPTIONISTS

Medical transcriptionists need to follow some codes of ethics forprotecting the privacy and confidentiality of the patient information. In thisarticle; we look at these codes of ethics and understand how they affect themedical transcriptionists.

Medical transcription business is a highly demanding affair which deals withprotecting the personal information of patients in a highly secure manner. The codes of ethics have been designed insuch a manner that they are applicable to healthcare in general and medicaltranscription in particular.

The Association for HealthcareDocumentation Integrity (AHDI) initially developed these codes of ethics forits members. Now these guidelines work as a framework for medical transcriptioncompanies.

Let us now look at some of therules and regulations laid by AHDI which help medical transcriptionists inproviding quality services to the clients:

  • Confidentiality of patient information: Confidentiality of patient information is of paramount importance to medical transcription companies. It includes peer reviews, quality improvement and risk management protocols with special effort to maintain data security in electronic communications.
  • Maintain standards of professional transcription practice: Proper implementation and maintenance of standards for professional transcription practice.
  • Accurate and timely information: Always strive to provide accurate and timely information.
  • Compliance with rules and regulations for patient documentation: Compliance with all laws, rules, regulations and standards governing practice of patient documentation.
  • Exercise integrity in professional practices: Always strive for professional practices including work or professional experience, credentials, affiliations, productivity reporting, billing charges and payment practices.
  • Respect the rights and dignity of all individuals: Every individual has a unique thing to offer. Hence; it is very important to understand the needs of every individual and respect their rights and dignity.
  • Encourage work environment which promotes integrity and professionalism amongst employees: Create a working environment where employees are thorough professionals facilitating integrity and protecting personal information of the patients.

Medical transcription business ismore than just converting voice files into typewritten documents. A simpleerror can even cause death of a patient. Hence; it is very important for medical transcription companies to train their employees beforehand so that they can providethe services as per the guidelines provided by The Association for Healthcare Documentation Integrity (AHDI).

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in UnitedStates, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certifiedcompany, rendering cost-effective consolidated transcription solutions to majorhospitals, clinics, and other healthcare facilities in United States. Mediscribesis the most value-providing organization in the market today with a strongpresence in America and offshore locations. The firm specializes in providinghighly accurate transcription adhering to ADHI guidelines in unbeatableturnaround time with robust & proven document management system as itsvantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions asits primary offering. For our customers, we focus on dictation systems, bothASP as well as enterprise level solutions, with the help of our most valuedasset ezVoiceIntelligence (ezVI),providing specialty-specific qualitative transcription along with a “whole nineyards” document management system. Mediscribes specializes in EMR dataintegration as well. Our data dispatch department is highly proficient inintegrating transcribed reports into any type of EMR. Healthcare facilitiesthat do not have EMR get the option to use our web-based file monitoringinterface called eTranscribe for global access to their data. eTranscribe hasspecial features of E-signing, E-faxing, auto-printing, and user-friendlydocument search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com

Copyright © 2009. Mediscribes.

Mediscribes is a registered trademark. All Rights Reserved.

10 STEPS FOR SELECTING THE BEST MEDICAL TRANSCRIPTION COMPANIES

Medical practitioners always have their hands full on satisfying the needs of their patients. Hence; it becomes very difficult for them to work on their medical transcription needs in-house. In order to balance their act, it is very important for medical practitioners to outsource their medical transcription needs to the best medical transcription company. Click here to learn about the requisite steps to be followed for selecting best medical transcription companies for medical transcription needs.

Medical Transcriptionist business is one of the viable options available in the market today. Although medical transcriptionist does not belong to the core activities of the medical practitioners still it is nonetheless a very important process to be followed by physicians and medical practitioners. Hence; it becomes very important for medical practitioners to consider medical transcription outsourcing as one of the most viable options currently available in the market. By outsourcing medical transcription services, medical practitioners can concentrate on their core activities i.e., treating the patients effectively and run a profitable medical practice.

Let us now look at the various steps required for selecting the best Medical Transcription Companies:

  • Market Research and Analysis of the selected transcription company: The first step for selecting one of the best Medical Transcription Company is to conduct a thorough market research of the company which you think is the right candidate for fulfilling your transcription companies. It includes tapping the resources, verifying the details of the organization and analyzing the details in a thorough professional manner.
  • Verifying tenure of the selected transcription company: It is highly essential for medical practitioners to verify the tenure of the selected company. This will help the medical practitioners to gauge the reliability aspect of the company. If it is a recently launched company with a relatively less experience it would be risky for the medical practitioners to transact with them. But if the selected transcription company has been around for a long duration; then it becomes a relatively easier decision to opt for that company.
  • Check references of existing customers of the selected transcription company: Medical practitioners need to check the references of existing customers of the selected transcription company. A transcription company with a lengthy clientele will give them an edge over other transcription companies.
  • Verify the billing mode of the selected transcription company: The next step is to verify the billing mode of the selected transcription company. Please note that good transcription companies bill their transcription services on the basis of number of lines transcribed. Generally a line consists of 65 characters. Another mode of charging the transcription services is through fixed price method based on number of words in the transcribed file.
  • Client Servicing services provided by the selected transcription company: Medical practitioners need to confirm whether the selected medical transcription company provides good client servicing services to the medical practitioners. Good medical transcription companies always take good care of their respective clients by providing toll-free client support representatives that can readily assist medical practitioners with specific concerns or problems.
  • Methods of delivering transcription needs of the selected transcription company: The next step is to determine the method of transcribing used by the selected transcription company. Good medical transcription companies always opt for online techniques for transcription needs. This helps the medical practitioners to have a real-time view of the transcribed documents through online medium.
  • Normal transcription delivery report of the selected transcription company:Medical Transcription companies provide delivery report of the transcription services to the medical practitioners. Please note that good medical transcription companies offer a maximum delivery report duration of less than 24 hours.
  • Delegation of transcription services to foreign countries by the selected transcription company: It is very important to verify whether the selected transcription company outsources their transcription services to foreign countries. This criterion is very important because if the selected transcription company delegates the transcription to a country which is not well versed with English language, the quality of the transcription will go down. It will also make the transcribed document risky for further review. This does not necessarily mean that the selected transcription company is bad as it outsources its transcription needs. But it can be the most important determining factor for selecting the transcription company.
  • Quality assurance processes provided by the selected transcription company: It is very important for the medical practitioners to determine the quality assurance processes followed by the selected transcription company. The precision of medical transcription is of utmost importance for the individual information and safety of the patients.
  • Criterion of pre-signed contract before initiating the transcription services: Medical transcription companies normally need an assistance agreement contract to be signed before starting the transcription process. These agreements need to signed and read properly so that there is no confusion in the latter part of the business. Normally it is better to clarify the details with the medical transcription companies before entering the contract to avoid any conflict or confusion.

It is very important to select a Medical Transcription Company which can provide requisite services desired by the medical practitioners in a very quick time. Quality is also of prime importance where medical transcription needs are concerned. A global medical transcription company recognizes the importance of the points mentioned above and delivers quality transcriptions in a very quick time.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

7 AWE-INSPIRING MYTHS ASSOCIATED WITH ICD-10 AND ITS REALITIES

ICD-10 implementation is one of the emerging hot topics in medical transcription domain. In this article; we look at different myths associated with ICD-10 and the realities associated with it. Click here to learn more about these myths.

With each passing year we are coming closer to a technology driven world. We are seeing path-breaking products launched in the market with great proficiency. But technology alone cannot make or break a product. It is also about creating new opportunities by including incremental changes in the original product, to make it universally accepted merchandise.

Going with this flow, U.S. Department of Health and Human Services (HHS) has decided to make major enhancements to the already existing ICD-9 codes. It is known as ICD-10 codes. The transformation from ICD-9 to ICD-10 coding although makes the work of medical practitioners tedious, it also gives them the opportunity to easily track and analyze disease patterns and outcomes of diseases. There are different names for code sets like:

  • ICD-10
  • ICD-10-CM
  • ICD-10-PCS

Let us look at the parlance of ICD-10-CM and ICD-10-PCS.

  • ICD-10-CM connotes to outpatient services for example; diagnose provided in physician’s office.
  • ICD-10-PCS connotes to inpatient services such as hospital stays, beds, nursing services and surgical procedures.

Although ICD-10 implementation will make the life of medical practitioners easier; there are certain sections of audience which are circumspect about the success of ICD-10 implementation. Let us now look at different myths associated with ICD-10 codes, and its realities:

  • Myth 1: The penultimate date of ICD-10-CM and ICD-10-PCS implementation has not been rolled out; although there are speculations that ICD-10-CM and ICD-10-PCS will be implemented on October 1, 2013.

Reality: Medical entities associated with HIPAA have been given the ultimatum to comply with ICD-10 coding system starting from October 1, 2013. This applies to both dates of discharge and dates of service for all patients occurring on or after that date.

  • Myth 2: We can procrastinate for a bit longer before adopting ICD-10 codes in our entity as The Department of Health and Human Services will probably grant an extension for the implementation. Even if they won’t we can cover the ICD-10 training in a couple of weeks time.

Reality: Due to unforeseen circumstances the ICD-10 implementation date can be expended. But at this point of time it is looking absolutely certain that The Department of Health and Human Services will not extend this date and will make sure that the implementation process takes place as planned. Now if there is no prior planning you may lag behind and face compliance issues in future. With ICD-10 implementation the entire scenario of Medical billing and coding will change, and so if you procrastinate you may have to deal with serious compliance issues. Moreover; it is hardly possible for an entity to train their employees on ICD-10 coding system in a very short duration.

  • Myth 3: Since ICD-10 consists of large number of codes, it is nearly impossible to go for ICD-10 implementation.

Reality: Although there are large number of codes in ICD-10 and the code set is also longer than ICD-9; it does not make the ICD-10 implementation challenging. It makes the job of Medical Practitioners easier due to the following reasons:

      • ICD-10 is more accurate, more specific and logically structured than ICD-9-CM
      • Integration of new software will make the life of medical practitioners easier allowing them to track down codes faster than ICD-9

 

  • Myth 4: ICD-10 would lay more emphasis on electronic copies of medical coding. After October 1, 2013 all the coding will be done electronically.

 

Reality: There are loads of coding books existing in the market on ICD-10-CM and ICD-10-PCS hence; there is no reason to believe that ICD-10 will be more electronic than ICD-9-CM.

  • Myth 5: ICD-10 was first initiated in 1993, so there is a possibility that the codes are already out-of-date.

Reality: Although inception of ICD-10 codes happened almost two decades back; there has always been an emphasis on introducing incremental changes in the product. With the continuous development of health care domain; there have been several revisions in codes. These incremental changes in the codes will continue till the point where healthcare community decides to freeze the codes. Right now the healthcare community believes that the codes can freeze before October 1, 2013. But this will give ample time to medical billers, coders, physicians, and other healthcare workers to learn these codes before their compliance is required.

  • Myth 6: ICD-10-PCS will replace Current Procedural Terminology (CPT)

Reality: CPT will not change with ICD-10 implementation. Please note that as specified earlier; ICD-10-PCs are intended only for the purpose of reporting inpatient services such as hospital stays, beds, nursing services and surgical procedures.

  • Myth 7: A lengthy documentation process will be required to be followed after ICD-10 implementation which will bring unnecessary complications to coding and billing process.

Reality: After the successful ICD-10 implementation, there will be a precise documentation process which will be required to be followed. The required information will already be there but it was not being used in ICD-9. The sole purpose of documenting the details is to make sure that the quality of the content is superior. It should also help the medical practitioners to specifically understand the patient problems easily.

ICD-10 implementation promises to provide a new leverage to medical domains across the globe. With the help of these codes, medical practitioners will be able to classify the health information in a proper way thereby maintaining the international standards set for healthcare documentation.

The transition from ICD-9 to ICD-10 will not be an easy process. It will not only include conversion of codes in your information system, but it also involves supporting accurate codes, improving clinical documentation, increasing coder efficiency and help physicians adapt while minimizing interruption.

Mediscribes has developed a deep insight into the strategic and operational aspects of ICD-10 and the opportunities that lie ahead. We can provide an exhaustive program for ICD-10 training which will include various ICD-10 services mentioned below. We also help you to identify the level of risks, map workflows and convert your systems.

We can offer the following clinical improvements to clients in respect to ICD-10 Implementation:

  • Classification of Compliance Risks
  • Finer clinical documentation
  • Greater effectiveness of coding
  • Translate codes
  • Map and convert your systems
  • Train and test coders and clinical documentation improvement specialists
  • Train and support physicians

ICD-10 Services offered by Mediscribes:

  • ICD-10 Documentation and Revenue Risk Assessment Services
  • ICD-10 Transition planning and Recommendations Services
  • ICD-10 Project Management Services
  • ICD-10 Modeling and Code Translation Services
  • ICD-10 Financial Impact Analysis
  • ICD-10 Translation Management Tool

Medical practitioners need to hire an eminent Medical Transcription Company for smooth transition of ICD-10 implementation process in their organization. To learn more about our services click here.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

Four Vital Features Favoring The Use of Fixed Cost Pricing Model For Medical Practitioners

Different pricing models are followed by different Medical Transcription companies. In this article, we look at the distinct features of fixed cost pricing model for transcriptions, which makes it indispensable for medical practitioners.

Medical Transcription companies have different pricing models for transcription services according to the needs of the client. Some of the pricing models offered by Medical transcription companies include:

  • Fixed Cost Model
  • Time and Material Model
  • Offshore Development Model
  • Cost-Plus Model
  • Transactional Model
  • Milestone and Incentive Based Model

With so many pricing models at the disposal; it becomes very difficult for Medical practitioners to opt for the right pricing model for the transcription services. Each of these pricing models has its own advantages and disadvantages. Let us now look at some of the inevitable features of Fixed Cost Pricing Model, which makes it indispensable for Medical practitioners:

  • Pre-defined costs: Fixed cost pricing model does not involve any hidden cost. Unlike other pricing model where the medical practitioners cannot predict the end cost of the project, in fixed cost pricing model the scope of the work and costs attached with the project are pre-defined. Hence, this feature becomes a decisive criterion in opting for fixed cost pricing model over other pricing models.
  • Result-oriented project management: Unlike other pricing models, fixed cost pricing model is result-oriented, and takes project timeline as an ultimatum. The major objective of fixed cost pricing model is getting favorable results, rather than scrutinize methods of the performance. As a result, it is widely used for government projects, because it provides more conviction over the final result.
  • No question of cost escalation: During inflation, medical transcription companies face the risk of cost aversion, which is completely negated with the implementation of fixed cost pricing model. Hence, there is no question of cost escalation in fixed cost pricing model.
  • Ideal for small projects: Fixed cost pricing model is ideal for small projects or projects with pre-determined requirements, where the output needs to be delivered within constrained budget.

Fixed cost pricing model produces a win-win situation for the medical transcription company and medical practitioners. Mediscribes is a renowned medical transcription company that uses fixed cost pricing model for delivering transcription services to the clients. To learn more about our Services, click here.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

7 SCINTILLATING BENEFITS OF HIRING IN-HOUSE MEDICAL TRANSCRIPTIONISTS

There are lots of medical transcription companies that opt for outsourcing medical transcriptionists instead of in-house medical transcriptionists. In this article, we look at various benefits derived by an organization, if they opt for in-house medical transcriptionists.

Medical Transcriptionist is one of the most demanding jobs present in the market. With the help of Medical Transcription services, medical practitioners can lessen their burden of electronic documentation for all patient records. But the major question that the medical practitioners face is, whether they wish to outsource these services or hire someone in-house. We are all aware that there are two options available to medical practitioners to take care of the transcription needs. They are:

  • In-house
  • Outsource

Let us now look at some of the benefits of hiring an in-house medical transcriptionist:

  • Availability of staff member throughout the day:One of the advantages of recruiting an in-house medical transcriptionist is that their services can be rendered throughout the day. Their day-to-day tasks includes:
    • Correcting errors
    • Making changes
    • Carrying out new tasks on regular basis

They are also trained to become accustomed with:

  • Medical terminology
  • Lexicons associated with the medical profession
  • Brand names and phrases which help medical transcriptionists to carry out their daily tasks smoothly
  • To maintain secrecy for honoring any confidential agreement: If the organization has signed any confidential agreement due to sensitivity of the information to be derived, it is always recommended to opt for an in-house medical transcriptionist. This makes it easier for the organization to keep the flow of information in check. The in-house medical transcriptionist is directly accountable for honoring the confidential agreement.
  • Flexibility in responding to changing business environment: If there are abrupt changes in the business environment of the organization, hiring in-house medical transcriptionists is the only option. They can adapt to the changing business situation, and can apply their logic in providing necessary services swiftly.
  • Total control of manager: Manager has total control over in-house medical transcriptionists. It is much easier for the managers to manage the transcriptionists effectively, as they are working in the same domain/building of the organization. They can even give regular instructions to the in-house medical transcriptionists about their day-to-day activities.
  • Performance based appraisal: The in-house transcriptionists are full-time employees of the organization. But their appraisal is based totally on performance, hence, they have the additional incentive to raise their bar, and prove their efficiency to grow in the organization. This makes the performance of the in-house transcriptionists formidable.
  • Increased quality and efficiency: If medical transcriptions are outsourced from a third party, the files that the organization receives may not be of superior quality. It is also possible that the transcribed files do not reach on time. Even if the organization gets the files on it, checking them to ensure the quality becomes a headache. Hence, it is always advisable for the organization to recruit in-house medical transcriptionists, who can deliver the quality on timely basis.
  • Preserving sensitive data with the organization: When an organization outsources medical transcriptions to a third party they take a risk of losing sensitive data to the outsourced party. By hiring in-house transcriptionists, the organization can preserve the sensitive data and honor their part of agreement with the client.

Recruiting in-house medical transcriptionists has its own sets of advantages and disadvantages. Being a Global Medical Transcription Companie, we understand the needs of our clients, and can provide customized solutions as per their needs. If you wish to learn more about Mediscribes, click here.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com

Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.