Archive for Healthcare Data Mining

5 Definite Reasons To Integrate Transcription With EMR System

Medical transcription business has reached a new milestone with the integration of eMR. In this article; we look at different reasons to integrate transcription services with eMR system.

With the emergence of Electronic Medical Record (EMR) system; there was a big question mark over the medical transcription industry. But with the synchronization of both these processes medical practitioners have been able to save lot of time, increase productivity and get accurate documentation in a timely manner. Let us now look at some of the reasons to integrate transcription with eMR system:

  • Quick and efficient output: Medical practitioners are usually busy in their clinics/practices so they do not have time to type patient’s notes into eMR system. Hence; dictation systems helps medical practitioners in saving time and directly integrates the transcribed document in eMR system. This enables the doctors to keep up the pace with their productivity rate.
  • Synchronization with eMRs: eMRs have significantly reduced the workload of medical transcriptionists. With the help of the software the transcribed documents can be directly inserted in the eMR of the respective medical practitioner by using Discrete Reportable Transcription (DRT). eMRs are meeting the “meaningful use” requirements, and a complete and accurate patient visit record is being recorded.
  • Generates profit: It becomes quite cumbersome for the medical practitioners to stop typing into eMR during each patient visit. This results in reduced patients which ultimately reduces the profit. Using a lucrative dictation system, medical practitioners can continue to see more patients thereby increasing the profits.
  • Decreases data-entry costs: Medical practitioners cannot be used for data-entry tasks. They are too good of a resource to be wasted on data-entry tasks. If you hire an in-house medical transcriptionist you need to pay salary and benefits. Voice recognition systems are too costly and show a higher error rate than a human transcriptionist.
  • Accuracy of information: If the medical practitioners type their own notes it can lead to higher error rate. Usually they have to shift from one appointment to another which can affect the accuracy of the notes. Also there are times when medical practitioners use copy-paste or copy-forward function on eMR which results in inaccurate information being stored on patient’s record.

With the amalgamation of eMR with Medical Transcription business it becomes very easy for Medical Practitioners to conduct their day-to-day activities. A global medical transcription company exploits the services of eMR in an expertise manner; and gets the transcribed documents done in a quick time.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

FIVE ASTONISHING THINGS TO EXPECT FROM A MEDICAL TRANSCRIPTION SERVICE

Selecting a good medical transcription company is not a cake walk. There are certain aspects which make or break the transcription services. In this article; we look at some of the primary aspects of medical transcription service which are inevitable for the successful delivery of transcribed documents.

Medical transcription companies provide lot of different services to their clients. However, there are certain basic services which predominantly exist in all transcription services. Let us look at some of the core features that you can expect from a good medical transcription company:

  • Quality: One mistake that clients make while selecting a medical transcription company is over-emphasizing on the fact of cost and features of medical transcription service. But they ignore the basic criteria of transcription quality. Often this results in lot of corrections and errors. Hence; there is a need for a synchronized effort comprising of different quality aspects which results in delivering effective medical transcription service:
  • Process: Pay attention to the processes followed by the medical transcription company. Most of the transcription companies enumerate their transcription processes on their websites. Others will gladly explain the process if you call and ask them about it.
  • Accuracy: Always ask for the accuracy of the transcribed document. Please note that the average rate of accuracy in transcription industry is 98.5%. Always compare this figure with the accuracy rate provided by transcription company.
  • Corrections: Please note that transcription companies should not charge you for the corrections. In fact they should have a clear process for handling corrections. If the transcription company does not have a pre-defined process for handling corrections then it is always advisable not to go ahead with the contract.
  • Patient Name Errors: These are some common errors which occur during the transcription process. Clarify with the transcription company whether they have a clear process for avoiding and correcting these errors.
  • Turnaround Time: Generally medical transcription companies provide 24 hours turnaround time to their clients. There are certain companies which provide medical transcription services in even lesser time but with some additional charges. Always note that a shorter turnaround time does not guarantee quality transcription. Select turnaround time which suits your needs instead of shortest turnaround time with lowest price.
  • Reputation & References: Always ask for references from the medical transcription companies irrespective of their establishment. Remember that your basic objective of asking for references is to understand whether the medical transcription company can provide the desired services in respect to your dictation speed and accent. Ask for references of clients who are currently using such services, so that you can get a clear picture of the capability of the transcription company.
  • Electronic records and compatibility:Documentation in electronic format has become quite essential nowadays. Hence; it is always advisable to confirm with the medical transcription company if they can provide the documentation in electronic format directly into eMR. Please note that MS Word and RTF format documents are most popular and will have the best support in Electronic Record Systems.
  • Hidden Costs: Hidden costs are costs which are not disclosed by the medical transcription company. Some of the common hidden costs include:
  • Line Definitions: Always ask the medical transcription company about the number of characters or key strokes in a line. Normally a line constitutes of 50 to 65 characters or key strokes. This is an industry norm for a line definition. Even blank lines and lines with single words will be charged.
  • Minimum volume contracts: Avoid contracts that specify minimum number of billable lines per month. This is very important because if in case you do not use the transcription service for that given billing cycle you will still end up paying for the services that you did not use.
  • Additional charges for corrections: Reputed medical transcription companies do not charge correction fees for errors. Ensure that there are no charges levied on correction of errors.

A good medical transcription company will see to it that the transcription services are provided with utmost care in minimal time. They also ensure that the quality of the transcribed documents is as per the industry standards.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust &proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

10 STEPS FOR SELECTING THE BEST MEDICAL TRANSCRIPTION COMPANIES

Medical practitioners always have their hands full on satisfying the needs of their patients. Hence; it becomes very difficult for them to work on their medical transcription needs in-house. In order to balance their act, it is very important for medical practitioners to outsource their medical transcription needs to the best medical transcription company. Click here to learn about the requisite steps to be followed for selecting best medical transcription companies for medical transcription needs.

Medical Transcriptionist business is one of the viable options available in the market today. Although medical transcriptionist does not belong to the core activities of the medical practitioners still it is nonetheless a very important process to be followed by physicians and medical practitioners. Hence; it becomes very important for medical practitioners to consider medical transcription outsourcing as one of the most viable options currently available in the market. By outsourcing medical transcription services, medical practitioners can concentrate on their core activities i.e., treating the patients effectively and run a profitable medical practice.

Let us now look at the various steps required for selecting the best Medical Transcription Companies:

  • Market Research and Analysis of the selected transcription company: The first step for selecting one of the best Medical Transcription Company is to conduct a thorough market research of the company which you think is the right candidate for fulfilling your transcription companies. It includes tapping the resources, verifying the details of the organization and analyzing the details in a thorough professional manner.
  • Verifying tenure of the selected transcription company: It is highly essential for medical practitioners to verify the tenure of the selected company. This will help the medical practitioners to gauge the reliability aspect of the company. If it is a recently launched company with a relatively less experience it would be risky for the medical practitioners to transact with them. But if the selected transcription company has been around for a long duration; then it becomes a relatively easier decision to opt for that company.
  • Check references of existing customers of the selected transcription company: Medical practitioners need to check the references of existing customers of the selected transcription company. A transcription company with a lengthy clientele will give them an edge over other transcription companies.
  • Verify the billing mode of the selected transcription company: The next step is to verify the billing mode of the selected transcription company. Please note that good transcription companies bill their transcription services on the basis of number of lines transcribed. Generally a line consists of 65 characters. Another mode of charging the transcription services is through fixed price method based on number of words in the transcribed file.
  • Client Servicing services provided by the selected transcription company: Medical practitioners need to confirm whether the selected medical transcription company provides good client servicing services to the medical practitioners. Good medical transcription companies always take good care of their respective clients by providing toll-free client support representatives that can readily assist medical practitioners with specific concerns or problems.
  • Methods of delivering transcription needs of the selected transcription company: The next step is to determine the method of transcribing used by the selected transcription company. Good medical transcription companies always opt for online techniques for transcription needs. This helps the medical practitioners to have a real-time view of the transcribed documents through online medium.
  • Normal transcription delivery report of the selected transcription company:Medical Transcription companies provide delivery report of the transcription services to the medical practitioners. Please note that good medical transcription companies offer a maximum delivery report duration of less than 24 hours.
  • Delegation of transcription services to foreign countries by the selected transcription company: It is very important to verify whether the selected transcription company outsources their transcription services to foreign countries. This criterion is very important because if the selected transcription company delegates the transcription to a country which is not well versed with English language, the quality of the transcription will go down. It will also make the transcribed document risky for further review. This does not necessarily mean that the selected transcription company is bad as it outsources its transcription needs. But it can be the most important determining factor for selecting the transcription company.
  • Quality assurance processes provided by the selected transcription company: It is very important for the medical practitioners to determine the quality assurance processes followed by the selected transcription company. The precision of medical transcription is of utmost importance for the individual information and safety of the patients.
  • Criterion of pre-signed contract before initiating the transcription services: Medical transcription companies normally need an assistance agreement contract to be signed before starting the transcription process. These agreements need to signed and read properly so that there is no confusion in the latter part of the business. Normally it is better to clarify the details with the medical transcription companies before entering the contract to avoid any conflict or confusion.

It is very important to select a Medical Transcription Company which can provide requisite services desired by the medical practitioners in a very quick time. Quality is also of prime importance where medical transcription needs are concerned. A global medical transcription company recognizes the importance of the points mentioned above and delivers quality transcriptions in a very quick time.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

7 AWE-INSPIRING MYTHS ASSOCIATED WITH ICD-10 AND ITS REALITIES

ICD-10 implementation is one of the emerging hot topics in medical transcription domain. In this article; we look at different myths associated with ICD-10 and the realities associated with it. Click here to learn more about these myths.

With each passing year we are coming closer to a technology driven world. We are seeing path-breaking products launched in the market with great proficiency. But technology alone cannot make or break a product. It is also about creating new opportunities by including incremental changes in the original product, to make it universally accepted merchandise.

Going with this flow, U.S. Department of Health and Human Services (HHS) has decided to make major enhancements to the already existing ICD-9 codes. It is known as ICD-10 codes. The transformation from ICD-9 to ICD-10 coding although makes the work of medical practitioners tedious, it also gives them the opportunity to easily track and analyze disease patterns and outcomes of diseases. There are different names for code sets like:

  • ICD-10
  • ICD-10-CM
  • ICD-10-PCS

Let us look at the parlance of ICD-10-CM and ICD-10-PCS.

  • ICD-10-CM connotes to outpatient services for example; diagnose provided in physician’s office.
  • ICD-10-PCS connotes to inpatient services such as hospital stays, beds, nursing services and surgical procedures.

Although ICD-10 implementation will make the life of medical practitioners easier; there are certain sections of audience which are circumspect about the success of ICD-10 implementation. Let us now look at different myths associated with ICD-10 codes, and its realities:

  • Myth 1: The penultimate date of ICD-10-CM and ICD-10-PCS implementation has not been rolled out; although there are speculations that ICD-10-CM and ICD-10-PCS will be implemented on October 1, 2013.

Reality: Medical entities associated with HIPAA have been given the ultimatum to comply with ICD-10 coding system starting from October 1, 2013. This applies to both dates of discharge and dates of service for all patients occurring on or after that date.

  • Myth 2: We can procrastinate for a bit longer before adopting ICD-10 codes in our entity as The Department of Health and Human Services will probably grant an extension for the implementation. Even if they won’t we can cover the ICD-10 training in a couple of weeks time.

Reality: Due to unforeseen circumstances the ICD-10 implementation date can be expended. But at this point of time it is looking absolutely certain that The Department of Health and Human Services will not extend this date and will make sure that the implementation process takes place as planned. Now if there is no prior planning you may lag behind and face compliance issues in future. With ICD-10 implementation the entire scenario of Medical billing and coding will change, and so if you procrastinate you may have to deal with serious compliance issues. Moreover; it is hardly possible for an entity to train their employees on ICD-10 coding system in a very short duration.

  • Myth 3: Since ICD-10 consists of large number of codes, it is nearly impossible to go for ICD-10 implementation.

Reality: Although there are large number of codes in ICD-10 and the code set is also longer than ICD-9; it does not make the ICD-10 implementation challenging. It makes the job of Medical Practitioners easier due to the following reasons:

      • ICD-10 is more accurate, more specific and logically structured than ICD-9-CM
      • Integration of new software will make the life of medical practitioners easier allowing them to track down codes faster than ICD-9

 

  • Myth 4: ICD-10 would lay more emphasis on electronic copies of medical coding. After October 1, 2013 all the coding will be done electronically.

 

Reality: There are loads of coding books existing in the market on ICD-10-CM and ICD-10-PCS hence; there is no reason to believe that ICD-10 will be more electronic than ICD-9-CM.

  • Myth 5: ICD-10 was first initiated in 1993, so there is a possibility that the codes are already out-of-date.

Reality: Although inception of ICD-10 codes happened almost two decades back; there has always been an emphasis on introducing incremental changes in the product. With the continuous development of health care domain; there have been several revisions in codes. These incremental changes in the codes will continue till the point where healthcare community decides to freeze the codes. Right now the healthcare community believes that the codes can freeze before October 1, 2013. But this will give ample time to medical billers, coders, physicians, and other healthcare workers to learn these codes before their compliance is required.

  • Myth 6: ICD-10-PCS will replace Current Procedural Terminology (CPT)

Reality: CPT will not change with ICD-10 implementation. Please note that as specified earlier; ICD-10-PCs are intended only for the purpose of reporting inpatient services such as hospital stays, beds, nursing services and surgical procedures.

  • Myth 7: A lengthy documentation process will be required to be followed after ICD-10 implementation which will bring unnecessary complications to coding and billing process.

Reality: After the successful ICD-10 implementation, there will be a precise documentation process which will be required to be followed. The required information will already be there but it was not being used in ICD-9. The sole purpose of documenting the details is to make sure that the quality of the content is superior. It should also help the medical practitioners to specifically understand the patient problems easily.

ICD-10 implementation promises to provide a new leverage to medical domains across the globe. With the help of these codes, medical practitioners will be able to classify the health information in a proper way thereby maintaining the international standards set for healthcare documentation.

The transition from ICD-9 to ICD-10 will not be an easy process. It will not only include conversion of codes in your information system, but it also involves supporting accurate codes, improving clinical documentation, increasing coder efficiency and help physicians adapt while minimizing interruption.

Mediscribes has developed a deep insight into the strategic and operational aspects of ICD-10 and the opportunities that lie ahead. We can provide an exhaustive program for ICD-10 training which will include various ICD-10 services mentioned below. We also help you to identify the level of risks, map workflows and convert your systems.

We can offer the following clinical improvements to clients in respect to ICD-10 Implementation:

  • Classification of Compliance Risks
  • Finer clinical documentation
  • Greater effectiveness of coding
  • Translate codes
  • Map and convert your systems
  • Train and test coders and clinical documentation improvement specialists
  • Train and support physicians

ICD-10 Services offered by Mediscribes:

  • ICD-10 Documentation and Revenue Risk Assessment Services
  • ICD-10 Transition planning and Recommendations Services
  • ICD-10 Project Management Services
  • ICD-10 Modeling and Code Translation Services
  • ICD-10 Financial Impact Analysis
  • ICD-10 Translation Management Tool

Medical practitioners need to hire an eminent Medical Transcription Company for smooth transition of ICD-10 implementation process in their organization. To learn more about our services click here.

About Mediscribes

Mediscribes, Inc. is one of the fastest growing Medical Transcription & document management systems providers in United States, based in Metro Louisville. Mediscribes is an ISO 9000-2001 certified company, rendering cost-effective consolidated transcription solutions to major hospitals, clinics, and other healthcare facilities in United States. Mediscribes is the most value-providing organization in the market today with a strong presence in America and offshore locations. The firm specializes in providing highly accurate transcription adhering to ADHI guidelines in unbeatable turnaround time with robust & proven document management system as its vantage point to its esteemed clientele.

Mediscribes provides end-to-end transcription solutions as its primary offering. For our customers, we focus on dictation systems, both ASP as well as enterprise level solutions, with the help of our most valued asset ezVoiceIntelligence (ezVI), providing specialty-specific qualitative transcription along with a “whole nine yards” document management system. Mediscribes specializes in EMR data integration as well. Our data dispatch department is highly proficient in integrating transcribed reports into any type of EMR. Healthcare facilities that do not have EMR get the option to use our web-based file monitoring interface called eTranscribe for global access to their data. eTranscribe has special features of E-signing, E-faxing, auto-printing, and user-friendly document search criteria.

For additional information, please visit http://www.mediscribes.com

Media Contact (Mediscribes)
Mike Perry
marketing@mediscribes.com

Mediscribes
12806 Townepark Way
Louisville, KY 40243-2311
Ph: 502-400-9374
http://www.mediscribes.com
http://www.bizscribes.com
Copyright © 2009. Mediscribes.
Mediscribes is a registered trademark. All Rights Reserved.

HealthCare Data Mining and Natural Language Processing

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