Archive for February 25, 2010

Medical Transcription System: Offering a Helping Hand to Improve Healthcare Services

Medical transcription system has become an indispensable part of the medical industry. The user friendly mode and the features of the transcription system have made it highly preferred by healthcare centers and physicians.

The prime role of a medical transcription system is to convert a voice recording into a text format which can later be stored and retrieved whenever necessary as per convenience. It manages the entire cycle of transcription from the beginning to the end by accumulating voice recording, scripting it to digital form, providing of voice files to the transcriptionist and receiving of final transcripts text.

Medical transcription system can act as a real time assistant to the doctors. After examining a patient a doctor records the entire work out and later dictates the case details into an audio or video recorder. The recorded details are then stored in the main server of the healthcare center. Following it the recordings are sent to the transcriptionist who listens attentively to the voice and converts the entire recording into text format. The transcription system further ensures the co-ordination between the medical transcriptionist and healthcare professionals in a better way.

The medical transcription system is an electronic based application that improves the efficiency and convenience of the transcription process. It converts through chart placement and enables the user to view the text on internet. It has many benefits and one such is the cutting off expenses. It also allows the user to track it according to their status- signed, under viewed, under correction or pending. The system can manage transcriptionists and can en route them automatically in a hassle free manner. It also makes it possible for management executives to keep a track on turnaround time, quality, number of lines and cost.

Healthcare centers are benefitted from the transcription system. It carries features to view, edit, sign off and take print out of the transcriptions. Apart from this it also offers the advantage to upgrade it to a digital format. The medical executives can perform their task in a convenient manner with the help of this system.

The medical transcription system is to organize the patients’ health records which can be conducive in prescribing medications and keep track on the health condition. The medical transcription software can help the health care professionals to avoid errors by giving accurate data and also increase the level of productivity.

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A Title Change for MTs: What’s Your Opinion?

By, Pati AR Howard, CMT, AHDI-F

As some of you may know, per the Association for Healthcare Documentation Integrity (AHDI), the Department of Labor has suggested that our job title be changed from medical transcriptionist to some other moniker. I have heard some odd titles being bandied about such as “health care document analyst” or “medical document analyst,” which some feel better reflect what we do. I feel that either of the above only muddies the water and does not speak to our job title with clarity.

Let’s keep it simple. Let’s keep it real. Let’s not lose the basic job title in search of something more far reaching or “glamorous.”

I am a medical transcriptionist/editor. Plain and simple, straightforward and easy to understand.

Where I am employed, we utilize a computer-assisted medical transcription (CAMT) platform, also known as speech recognition. The software does not recognize speech, however; it recognizes patterns and a dictator’s habits, but does not recognize speech per se, which is why we MTs edit the drafts. Who better to do that? The platform on which I work generates about 85 percent draft documents with the remaining 15 percent being audio without text. Currently, there is no CAMT software able to generate 100 percent draft documents; new dictators to the system do not have a “historical documentation trail” and one can only be compiled through the efforts of a medical transcriptionist creating text from voice. Some dictators will never be drafted 100 percent (background noise, phone line static and other external factors affect the software’s ability to create a draft document).

For the draft documents that are generated, our role is to proof listen, proof read and reconcile voice to text. That sounds like a job for a medical transcriptionist/editor, doesn’t it?

Voice YOUR opinion NOW about our title change. Rather than to allow our job title to evolve into something nebulous and head scratching, embrace our past with our future and call yourself a medical transcriptionist/editor.

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Medical Transcription Services for Family Practices

Medical transcription services offer enhanced file management capability for family practices.

Medical transcription services for family practices are allied health services undertaken by outsourcing companies. The service is gaining fast popularity among doctors, physicians and surgeons who want to lessen their administrative burden.

A large number of patients depend upon family practice physicians. This in turn increases the quantum of transcription work which can be a grueling task and most of all – time consuming. Medical transcription service offers multiple benefits, foremost of which is its cost-effectiveness and enhanced file management capability, which is much required judging by the growth rate of the healthcare industry.

Medical transcription companies employ a large workforce to carry out transcription related work for physicians who have a busy work schedule. Physicians can outsource the transcription work to companies who have a good history of providing customer centric results. The best thing about outsourcing medical transcription is that you are ensured quality work, with outstanding accuracy, and that too at affordable pricing.

Quality and accuracy are ensured by proficient editors and proofreaders. The use of up-to-date technology helps in fast and error free work processing. Transcription companies attach great importance to deadlines and, if needed, offer customized service for all their clients. These companies abide by the guidelines laid down by HIPAA and take adequate measures to protect the confidentiality of the medical record/data.

Back log of work and sorting of patient files is a thing of the past. Medical transcription service for family practices ensures that professionals in this field don’t find themselves constrained by back office work. With such excellent services, you have more time to do what you do best and that is, treat patients effectively.

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Electronic Medical Billing Software

By Thomas Goldman

Electronic medical billing software is now commonly used in the specialist field of medical billing. There are today a variety of custom-made software packages which provide this important function.

Use of specifically designed medical billing software has numerous advantages over using general purpose software for this function as the software is specifically created for the detailed and unusual needs of the profession. Of course, using electronic medical billing software is also a major advantage over doing the process on paper. Unfortunately many insurance companies still process the bills sent to them using a paper-based system, which leads to considerable delays, errors and other significant problems in the process.

Most software in this area will currently be compatible with the 2005 Health Insurance Portability and Accountability Act (HIPAA) act which is a legal requirement for all medical billing processes.

Often other areas of useful and relevant functionality are added by these software packages, which might include finance handling and accounting, letter and report writing, scheduling of patients, and other relevant tasks for healthcare facility management. The fact that these different areas of functionality are integrated within one software environment can increase efficiency and effectiveness of the healthcare business. Transcription can sometimes also be aided by software. Some of these software packages are designed so that the data can be manipulated using hand-held and portable devices away from the place of work.

Medical bills are sometimes sent via a clearing house rather than being sent directly from the healthcare facility to the company which provides the insurance. This practice of using specialist clearing houses can reduce errors, reduce the amount of rejected claims and speed up the payment process. Clearing house submission can be done by some electronic medical billing software.

Electronic medical billing software can even increase the amount of money the business receives from the insurance companies. The software does of course need to be compatible with the wide variety of different data formats used by different insurance companies. Online and in-person support for software is of course one vital area which needs to be handled effectively.

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Medical Transcription Software – Everything You Need to Know

By Mike Smith Faraone

Medical transcription is a useful process of converting reports in the form of voice recordings into text format. The reports, usually dictated by healthcare professionals and physicians, contain basic, updated, and confidential data about a patient. The end products are called ‘report,’ ‘medical record,’ or ‘transcript.’ Such information comprises a patient’s medical history. Indeed, this has become an important and very promising industry. It is not surprising that different transcription software products have emerged.

For quite a while, medical reporting has been consuming so much time. The typical and conventional process of transcribing medical reports has become outdated. Usually, a report in text format could be attained in about a week at the fastest. However, many practitioners and patients are not contented about it. The introduction of medical transcription software has made it speedier for healthcare practitioners and transcribers to come up and produce reports in just a day or two. The accuracy is never compromised despite the accelerated speed, though. In fact, many rave about the absence of abbreviation and handwritten notes that are commonly found in conventional transcriptions.

The use of these software does not make dummies out of medical transcribers. Contrary to common and instant perceptions, these professionals are not deprived of their jobs. The software would not displace them. In fact, the computer programs are designed to aid them and make their jobs easier, more enduring, and more accurate. Many medical transcribing companies are raving about the fact that their medical transcription productivity is significantly bolstered once they invest in and use the transcribing software.

The use of these software requires certain traits and features in professional transcribers. For one, the professionals should demonstrate high-level skills in using and operating basic office computer and equipment. Most of such software products need to be learned and mastered before being used. That is why many transcription companies allocate ample time in teaching their transcribers use and operate specific transcription software. Some of such products may be too hard to initially understand and use, while others recognize this problem and have made their basic features easy to understand and use.

Of course, the use of medical transcription software does not set aside basic requirements in transcribing professionals. The transcribers must still be most knowledgeable about basic and advanced medical terminologies. They also must have strong memory and verbal communication skills; must be able to check, sort, and verify numerical figures accurately; must be able to follow written and verbal instructions; must have good typing skills; must know about correct grammar; and must apply practical punctuation and capitalization when writing. Some companies require professionals to have sufficient experience in the past about medical reports transcription.

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