Archive for January 28, 2010

Transcription Software For Increased Productivity

By Mike Smith Faraone

Transcription software actually goes back many years and people may be surprised to know that it predates the Internet. It was originally developed as an aide to the manufacturing process but because of its effectiveness it has been found to be useful in a number of other applications.

One of the more predominant areas where transcription software is used is in the medical profession. In days past, medical professionals would write client information in a handwritten note. This note was then added to the patient’s file. The result was a physically imposing amount of files that were full of handwritten notes that may or may not have been difficult to read. Fast forward a few years and the same medical professionals are using recorded voice technology to make their notes. A medical transcriptionist would then transcribe the information into written form.

Today, the latest technology to be used in this field is speech recognition technology. This software has the ability to take the spoken word and automatically transcribe it into text. Some people may be concerned that the jobs of medical transcriptionists could be in jeopardy but this is not the case. Similar to advancements like the electric typewriter, transcription software will only serve to increase the productivity of these workers. The companies that successfully utilize transcription software will be the ones to become more profitable and sustain themselves in the long run.

Somebody working in medical transcription will still need to have the same skill set that they always have; they need to be familiar with the medical terms that will be used by medical professionals will provide the reports to be transcribed. They will continue to need to have strong typing skills and computer literacy. This may perhaps be even more the case that was in the past because of the tools that are being used.

Transcription software has come a long way, but there is still a need for a set of human eyes to oversee the end product. When a medical professional provides a voice sample there may be mispronunciations, words that are omitted or difficult for the software to comprehend. There will always be a need to have somebody ensure that the final text is something that can be understood.

When it comes to converting the spoken word in an audio file to text, it is important that the turnaround be as quick as possible. The text will need to be inserted back into the patient’s file so that when a physician or other medical professional is reviewing the file they will have the most up to date information. The transcription software will allow the transcriptionist to get the information to the necessary place in short order. The fact that the information has been converted to text will allow it to be searched easily. It also means that the storage space required for patients’ files will be considerably smaller than it has been in the past.

Transcription software offers the medical profession the ability to have more complete and concise patient files, and it will allow companies that provide transcription to be more efficient and profitable. It will make the job of a transcriptionist much easier.

Transcription software has caused a huge increase in the productivity of transcriptionists. Many companies can benefit from transcription software and overlooking a good transcription software program could mean getting outpaced in the industry.

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Medical Transcription Software Means Greater Efficiency

By Mike Smith Faraone

For a long time medical transcription has been a growing field. It allows medical professionals to leverage their time by dictating the information that needs to be included in a patient file into some type of audio format. It is then taken by a transcriptionist for conversion to a text format. These software is making the job easier for transcriptionists and in the end it provides a service not only to medical professionals but to patients as well.

The most current medical transcription software utilizes speech recognition technology. This software can automatically take something that has been delivered in an audio file format and convert it to text. The transcriptionist will then review the text and generally also the audio file to ensure accuracy and the ability of someone to comprehend the data that has been delivered.

The improvements in the software have not only included the ability to recognize speech and convert it to text but also the methods that are used for the gathering of information. Audio files are currently being reduced in size and improved in quality so that the software can be even more effective, and the file size can be even smaller. This translates into faster download times and quicker turnaround.

Some people may believe that the advancements in medical transcription software will spell the end of the transcription field. This is simply not the case, as there will always be in need to have somebody who is versed in medical terminology to ensure that the text sent back to the patient file can be understood by anybody who reads it. Someone using this software will continue to need to make the end product something usable.

Part of the reason that there will always be a need for medical transcriptionists is that no matter how good the transcription software might be there may be errors or omissions on the part of the medical professional that is providing the information in the first place. The fact that these software can increase the output of the transcriptionist only means that the information will get back into the patient’s file quickly, that the transcriptionists will have the luxury of taking more time to ensure that quality text is sent back.

Medical transcription software will continue to allow physicians to leverage their time and provide them with more accurate and accessible patient files. The fact that the increased productivity of the transcriptionists will result in more current patient files will mean that patients receive better quality medical care. Transcription companies will be able to streamline their processes and handle greater volume for increased profitability.

For the work of a transcriptionist, these software can be a powerful aid. It is not, and may never be a replacement for the medical transcriptionist but instead a tool that allows them to be more efficient. There will always be discrepancies in the spoken word of a medical professional and the fact that many medical terms sounds so much alike will always have a need for somebody to review the final product.

Medical transcription software is changing the transcription industry, and medical transcription software that can increase productivity is a must. Keep pace by learning what a good medical transcription software program can do for your company.

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Cost-Effective and Reliable Medical Transcription Service

Medical transcription services are available for all specialties such as radiology, orthopedics, cardiology, and more.

With increase in the number of patients opting for quality medical care, hospitals and clinics find it hard to maintain their medical records and reports up to date. The pragmatic solution to this problem would be to rely on cost-effective and reliable medical transcription service. A number of transcription companies have now emerged in view of the increased demand for medical transcription in the industry.

The advantages of hiring a reputable transcription company are the low turnaround time, reduced expenditure and assured security. These companies offer services to all English speaking countries such as the US, Canada, UK and Australia. Transcription services are available for all specialties such as radiology, cardiology, orthopedics and more.

Medical transcriptionists are specially selected and trained to excel in their work. These professionals make use of the latest technology and infrastructure to offer the best possible service. Clients are assured of the quality and accuracy of the processed work as every medical transcription company would necessarily have a dedicated team of quality analysts and proofreaders. Peace of mind is assured as the work is processed and sent within the stipulated time period and security protocols comply with HIPAA

Cost-effective and reliable medical transcription service substantially reduces the workload of a physician or surgeon so that they get more time to focus on their patients instead of worrying about office work. It is advisable to assess the productivity and efficiency of a medical transcription company before engaging in a long term contract. This will allow you to frame a general idea of what you can expect form them in future. It is essential to ensure that they undertake any volume of work lest you find difficultly in the later stages.

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An Efficient Medical Transcription Service Can Decrease Costs And Increase Margins

Want to organize physician’s handwritten notes and prescriptions into electronic documents without spending a fortune? A medical transcription service is the perfect solution for you.

All medical institutions require computerization of medical notes for clean and compact record-keeping, insurance claims processing, quick reference, conferencing and various other reasons. Hospitals and clinics have long been hiring full time transcriptionists to do the same. But this is an expensive option and not the ideal solution if you have varying volume of transcription needs. Alternatively, you can give transcription duties to other clerical staff or use voice recognition software. But these solutions can be quite inaccurate, putting the health of your patients at stake. Your clerical staff may not be well trained for medical transcription and accuracy of voice recognition usually is too low to be useful. A medical transcription service gives you the best combination of expense, quality and accuracy.

How does a medical tanscription service work?

* Physicians dictate their notes into a recording device, usually a toll-free phone line or handheld digital recorder. Most medical transcription services support both these methods. Some services also accept recorded cassettes. Mp3 is the preferred sound format when using digital recorders, though other formats can also be used.

* The recorded information is then sent to the medical transcription service provider. Information security during transfer is critical. Your patients’ personal information must not be leaked out at any cost. Digital recordings are submitted via the Internet. This can be done using a secure web site and file transfer protocol (FTP) using custom software from the provider, or even through encrypted email. In case of a toll-free line, the information is directly recorded on the provider’s servers.

* The recorded notes are then transcribed and returned to the hospital or clinic. Information is usually returned as word files, though other formats like pdf can also be specified. Delivery methods include secure web sites, FTP, custom software, encrypted email and in some cases fax.

More comprehensive medical transcription services are also available. They offer an online system that stores both the audio files and transcripts, organizes them by date, doctor, or patient, and keeps track of progress as they’re being transcribed. These services are more expensive but offer substantial management benefits.

Important Considerations

Accuracy: The returned work must have accuracy close to 100 per cent. Select a medical transcription service that employs experienced and skilled medical transcriptionists and quality assurance professionals who review the transcriptions before delivering them to you. Your doctors should review and evaluate each transcript on delivery to prevent any damage to your patients’ health and well-being.

Turnaround Time: It refers to the maximum time within which medical transcripts will be delivered to you after submitting the audio recordings. Most medical transcription services offer a turnaround time of 24 to 48 hours. Most also include a STAT service that allows you to specify a turnaround time of one-, two- or four-hours at an additional cost. Different types of notes can have different turnaround times.

Security: Medical transcription services are subject to HIPAA rules about patient confidentiality. The industry standard for internet security is 128-bit SSL security. Physical security at the provider location is also important. Careful employee screening and tracking is essential. Audit trails can assist in tracking employees. An audit trail keeps track of each individual who accesses a given set of notes and the modifications they make.

Sound Quality: Good quality of sound recording is essential for performance. Digital handheld recorders provide better sound, though they carry an additional hardware cost. Some medical transcription services charge lower prices if you provide them with better quality recordings.

Location of service: Many medical transcription services use both domestic and international transcriptionists. There is generally no difference in quality and accuracy between the domestic and outsourced services. Having transcription teams all around the world enables the service providers to meet deadlines. You will most like pay more for service if you insist on using medical transcriptionists located in a developed country like the US.

How much will you have to pay?

You are charged per line of text. The industry standard is 65 characters in a single line including spaces. Some service providers however, include lesser number of characters in a single line. Price usually ranges from $.05 to $.20 per line. Before you select a vendor, compare price quotes from multiple medical transcription companies.

Most medical transcription service providers offer free trial runs. Carefully assess the provider’s ability to meet deadlines, the accuracy of transcripts, and ease of interaction with their customer service representatives during the trial run. Many providers assign a dedicated team of transcriptionists for long term contracts and also offer lower prices. Carefully evaluate your requirements, the providers and the available services before making a decision.

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